The Commercial Law Practice Privacy Policy

Introduction

The Commercial Law Practice Ltd (“we”, “our” and “us”) is committed to protecting and respecting your privacy.

The Commercial Law Practice respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data when you visit our website and tell you about your privacy rights and how the law protects you.

References in this notice to “data protection law” mean the General Data Protection Regulation (Regulation (EU) 2016/679) and all related data protection legislation having effect in the United Kingdom from time to time.

1. Important information about who we are

This privacy notice aims to give you information on how The Commercial Law Practice collects and processes your personal data through your use of this website, including any data you may provide when you sign up to our legal services.

This website is not intended for children and we do not knowingly collect data relating to children.

Controller

The data controller with conduct of your personal information is The Commercial Law Practice of Pullman Court, Copper Street, Dorchester, DT1 1GA.

We have appointed a data protection officer (DPO) who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the DPO using the details set out below.

Contact details

Full name of legal entity: The Commercial Law Practice Limited

Name or title of DPO: Marielle Hemingway

Email address: mh@thecommerciallawpractice.com

Postal address: Pullman Court, Copper Street, Dorchester, Dorset, United Kingdom, DT1 1GA

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

Changes to the privacy notice and your duty to inform us

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during the course of your relationship with us.

Third-party links

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not

control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

2. The data we collect about you

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:

• Identity Data

• Contact Data

• Marketing and Communications Data

If you fail to provide personal data

Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with our services). In this case, we may have to cancel a service you have with us but we will notify you if this is the case at the time.

3. How is your personal data collected?

We use different methods to collect data from and about you including through:

• Direct interactions. You may give us your Identity and contact data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:

• apply for our legal services;

• request marketing to be sent to you; or

• give us some feedback.

4. How we use your personal data

We will only use your personal data when the law allows us to. This part of the notice explains what information we hold about you, why we are processing that information, the legal basis for the processing, the duration for which we keep your information and who your information will be shared with and where those recipients are based.

Personal information is processed differently depending on how you make communicate with us. Please read each section which applies to you, as you may fall within more than one category.

Category 1: Visitors to our website

Category 2: Prospective Clients

Category 3: Current Clients

Category 4: People who attend our events/seminars/training sessions

Category 1: Visitors to Our Website

Our website may, from time to time, contain links to and from third party websites, including social media sites. If you follow a link to any of these websites, please note that these sites have their own privacy notices and that we do not accept any responsibility or liability for those notices. These third parties are subject to professional duties of confidentiality, though The Commercial Law Practice is not responsible for their adherence to such duties.

If you make an enquiry with us and provide us with sensitive personal information then we will process that information, taking into account the heightened importance of maintaining the privacy and security of such information. Through our website, we also collect non-personal identifying information about you. This includes technical information, such as your IP address, your login information and information about your visit, such as records of how you navigate the pages on our site and how you interact with the pages.

How long will you keep my personal information?

For as long as is reasonable necessary subject to any minimum retention periods which are applicable by law.

Category 2: Prospective Clients

This section applies to you if you have made an enquiry about our services or have begun the process of instructing us to advise you.

We process information which you provide to us. If you are an employee, officer or other representative of a company or body which is not an individual and that company or body is to be our client, the below personal information will relate to you and, in some circumstances, your colleagues or fellow officers or representatives.

Where we obtain photographic identification from you for the purpose of verifying your identity in accordance with our anti-money laundering procedures, depending on the form of ID you provide to us, we will also store information relating to your date and place of birth, photograph, nationality and confirmation of your gender. We may also process information about your personal finances. In limited circumstances, we may also process information about criminal convictions you may have.

We use all the information provided to us by yourself or from a third party to:

* Conduct administrative and operations processes within The Commercial Law Practice.

* To send you marketing information about our services, including inviting you to events.

* To conduct our anti-money laundering procedures.

How long will you keep my information for?

For as long as is reasonable necessary subject to any minimum retention periods which are applicable by law.

Category 3: Current Clients

This section applies to your if you are a client, or if you are an employee, officer or representative of an organisation which is a client of ours. We process information which you provide to us, or that which receive from third parties. If you are an employee, officer or other representative of a company or body which is not an individual and that company or body is to be our client, the below personal information will relate to you and, in some circumstances, your colleagues or fellow officers or representatives. The

information you provide to us can include your name, job title, place of employment, contact address, home address, telephone number and email address. In certain circumstances we may additionally need to confirm further details, such as your National Insurance number. Where we obtain photographic identification from you for the purpose of verifying your identity in accordance with our anti-money laundering procedures, depending on the form of ID you provide to us, we will also store information relating to your date and place of birth, photograph, nationality and confirmation of your gender.

We process your information on one or more of the following legal grounds:

* It is necessary for the performance of the contract for legal services entered into between you as an individual and us.

* The processing is necessary or achieving our legitimate interests in performing the contract. This includes when you have instructed us to take pre-contractual steps, such as providing you with a cost and time estimation prior to us formalising a contract.

How long will you keep my information for?

For as long as is reasonable necessary subject to any minimum retention periods which are applicable by law.

Category 4: People who attend our seminars and training events

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

Purposes for which we may use your personal data

* To register you as a new client

* To manage payments, fees and charges and collect and recover money owed to us

* To manage our relationship with you which will include:

(a) Notifying you about changes to our terms or privacy policy

(b) Asking you to leave a review or take a survey

* To make suggestions and recommendations to you about goods or services that may be of interest to you

Promotional offers from us

You will receive marketing communications from us if you have requested information from us or purchased legal services from us and, in each case, you have not opted out of receiving that marketing.

Third-party Marketing

We will get your express opt-in consent before we share your personal data with any company outside of The Commercial Law Practice for marketing purposes.

Opting Out

You can ask us or third parties to stop sending you marketing messages by contacting us at any time.

Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product/service purchase or experience.

Disclosures of your Personal Data

We may have to share your personal data with:

• Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Your Legal Rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data. If you wish to exercise any of the rights, please contact us.

Company Information
The Commercial Law Practice Limited (Registered Company No. 05929851) is authorised and regulated by the Solicitors Regulation Authority under number 446707
Directors

Lee Wilkins

Elizabeth Russ

 

Registered Office
Pullman Court, Copper Street. Dorchester, Dorset DT1 1GA
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